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Job Details

Executive Assistant to the Provost

Company name
The University of Montana

Missoula, MT, United States

Employment Type

Administrative, Logistics, Education

Posted on
Apr 05, 2023

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Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at

for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through or use easy apply through *

The University of Montana

invites applications for the

Executive Assistant to the Provost

in the

Office of the Provost

and Executive Vice President (PEVP)

The individual in this position will serve a crucial role in the office and will be a key partner to the Provost in ensuring positive partnerships with the campus community. The person in this position will work to advance the prioritized interests and objectives of the Provost. This individual will oversee communications for the PEVP, manage the Office of the PEVP, and provide support and leadership on special projects aligned with the Provost’s priorities.


The Executive Assistant works with a high degree of independence, decision-making and initiative in performing complex tasks associated with the administration and operation of the Office of the Provost and Executive Vice President. The position serves as the main point of contact for the office and interacts with external and internal stakeholders.

Reporting directly to the Provost and Executive Vice President (PEVP), this position will:

Serve as the primary contact and representative of the Provost to a highly diverse set of internal and external stakeholders.

Oversee calendar management for the Provost, including the administration of meetings, invitations, and other events (includes making determinations regarding scheduling priorities, providing confirmation of attendance when applicable, gathering vital information about event/meeting logistics, and tactfully managing scheduling conflicts and prioritization).

Manage Office of the PEVP communications:

Plan, compose, edit, and manage distribution of various communications from the Provost to internal and external stakeholders (emails, memos, letters, etc.).

Partner with the Office of the President and with Marketing and Communications to ensure alignment on internal and external communications.

Ensure consistent, recurring, and timely communication between the Provost and the Academic Officers as well as strong communication channels between the Provost and the Academic Deans.

Serve as a strategic and analytical partner to the Provost:

Demonstrates a comprehensive understanding of the University’s mission and priorities, and identifies both internal communication needs and opportunities associated with the goals of the University

Provide administrative and logistical support on PEVP and university-wide initiatives:

Create and maintain timelines related to the faculty evaluation process and University Committees chaired by the Provost.

Proactively identify information that has the potential to be impactful/harmful and elevate issues to the attention of the provost, along with options for resolution in a timely manner.

Designs and oversees organization of Office of the Provost events, including but not limited to New Faculty Orientation, the Tenure and Promotion celebration and Academic Officers meetings and retreats.

Oversees the office staff and student hiring, and directly supervises and fosters their performance development.

Promotes a positive image of the University of Montana.

Other projects and related functions as assigned.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

Position Details

Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package

including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Salary range for this position is $75,000-$85,000 per year, commensurate with qualifications.

This position reports to the Provost and Executive Vice President.

Required Skills

Bachelor’s degree plus five (5) years of experience.

Ability to maintain strict confidentiality and extreme discretion in frequently working with highly sensitive, proprietary information.

Highly developed verbal, written, and interpersonal communications skills; including an acute emotional intelligence.

Ability to perform complex tasks while often having to prioritize multiple projects.

Sound and strategic judgement necessary to make critical administrative and procedural decisions.

Leadership skills, and the ability to oversee and guide complex, challenging tasks.

Ability to cultivate and maintain strong working relationships with a wide-ranging, group of individuals and entities.

Ability to organize, prioritize, and schedule work projects for self and others.

Demonstrated commitment to diversity and the success of University students.

Ability to engage and inspire to build a network of partners and supporters.

Team-oriented and open to ideas and input from colleagues.

Ability to facilitate effective meetings and collaborative processes.

Ability to thoughtfully manage conflict.

Preferred Qualifications

Master’s degree

Experience working within a higher education setting

About UM

and the Office of the Provost and Executive Vice President

The University of Montana capitalizes on its unique strengths to create knowledge, provide an active learning environment for students, and offer programs and services responsive to the needs of Montanans. The University delivers education and training on its four campuses and to sites inside and outside of Montana.

The University’s Provost and Executive Vice President serves as the chief academic officer for the University of Montana. The provost's most important duty is oversight of the academic and student support operations of the University to ensure that UM continues to pursue academic excellence and a holistic approach to student success.

The University of Montana is a unit of the Montana University System with more than 10,000 undergraduate and graduate students and 500 full-time faculty members. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountain grandeur. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

University Highlights

City of Missoula

Destination Missoula

Video: There's This Place

Missoula Area Chamber of Commerce

State of Montana

Visit Montana

Criminal Background Investigation is required prior to Offer of Employment.

In accordance with University policy, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference.

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References

*References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. E mployment Eligibility.

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website :

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