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Job Details

Manager Materials and Logistics - Contracts amp Supply Chain Full-Time

Company name
Health First, Inc.

Location
Melbourne, FL, United States

Employment Type
Full-Time

Industry
Logistics, Manager, Operations

Posted on
Dec 05,2019

Valid Through
Mar 19,2020

Apply for this job






Profile

Manager, Materials and Logistics - Contracts & Supply Chain, Full-Time','045514','!*!

Position Summary:

To be fully engaged in providing Quality/No Harm, Customer Service and Stewardship by providing high performing services to Health First. This position is responsible for managing the day-to-day operations of Medical-Surgical Materials Management in designated areas of Holmes Regional Medical Center, Palm Bay Hospital, Cape Canaveral Hospital or Viera Hospital, and supported activities to achieve or exceed Health First, Inc. goals and objectives. Provide leadership and mentor several direct reports in multiple hospitals to ensure they effectively process receipts as well as inventory, store, distribute and ship medical supplies and equipment, efficiently and in a cost-effective manner. Provide the highest level of professional customer service to Health First customers. Manage distribution channel and ensure material needs are met throughout the product creation process.

Engagement:

Manages and directs assigned Hospital Material Management Staff. Included but not limited to Materials Management Associates, Cardiac Services Inventory Specialists, Surgical Inventory Specialists, Surgical Coordinators and Lead Surgical Materials Associates. Responsible for Associate actions, including interviewing, hiring, coaching and disciplinary actions.

Develops and reviews department position ESU criteria and performs associate evaluations.

Provides leadership, motivation and support to foster growth of staff, makes available resources for ongoing employee education.

Demonstrates the values of team concept on a consistent basis.

Establishes objectives and strategies for Materials Management in support of HRMC, PBH, CCH and Viera Health System goals.

Determines work schedules and manages the time-keeping system (KRONOS). Establishes and ensures procedures are followed to assuring patient care is not compromised.

Establishes and monitors policy for dated product handling, ensures appropriate procedures are adhered to regarding product rotation and reviews performance for appropriate stocking levels.

Plans and leads staff meetings and huddles.

Quality/No Harm:

Manages materials in support of Disaster/Hurricane activities. Works closely with other staff members to ensure supplies and equipment are prepositioned or packaged in the event of need.

Establishes procedures and validates compliance to ensure patient care is not compromised.

Assures proper operation of equipment and needed equipment is budgeted for and obtained.

Establishes and monitors procedure for dated product handling and review, ensures appropriate procedures are adhered to regarding product rotation and reviews for appropriate stocking levels.

Establishes and monitors Standard Operating Procedures for all production areas and levels of competency.

Understands and implements Hospital/Department policies and procedures to ensure effective delivery of department services.

Understands and ensures compliance with Restricted Prescription Drug Distributor requirements as defined by the Florida Drug and Cosmetic Act, Chapter 499 and Florida statutes. Ensures associates are properly trained and comply with policy in identification, receiving, storage, issue, disposal, and documentation. Maintains documentation on all of medications and solutions as defined in the Florida Pedigree law.

Ensures security as per policy and procedure guidelines from AHCA and The Joint Commission regulations.

Ensures quality systems and regulatory compliance with OSHA, TJC, HIPAA, etc. Evaluated by inspections and outcomes.

Understands, data mines and operates PeopleSoft, OptiFlex and other Materials Management Information Systems. Actively participates and supports PeopleSoft, Optiflex and essential IT operations and improvements, including downtime strategy, data entry, etc.

Stewardship:

Conducts associate training and coordinates with IT on interface or systematic problems.

Submits recommended software changes or modifications to Optiflex and PeolpleSoft programmers for development.

Monitors all open issues to ensure correction or system updates.

Examines productivity and takes action to maximize operational output, ensures that key performance indicators are achieved, and monitors metrics to achieve established goals.

Assists in the preparation and execution of the Contract & Supply Chain Administration Department operating, personnel, and capital budgets.

Responsible for developing, implementing, and maintaining inventory control processes, ensuring security and accountability of inventory, documenting transactions and developing inventory processes to maximize turn ratios.

Actively participates in the department's Value Analysis process to ensure all supplies used in areas of responsibility have been through the committee.

Responsible for identifying Health First opportunities for Lean supply chain continuum efficiencies and cost savings.

Presents monthly updates on Key Performance Indicators to Department.

Customer Experience:

Educates and trains staff regarding proper supply chain management processes and use of materials management information systems (MMIS).

Ensures distribution of medical supplies and equipment to supported customer areas are delivered in a timely manner.

Ensures maintenance of a professional work environment for staff and customers.

Provides professional expertise and quality advice specific to Supply Chain Support.

','!*!Associates degree in Materials Management, Logistics, Business or a related field required, Bachelors preferred.Minimum of 5 years of position related experience required and 2 years of supervisory level experience preferred. Healthcare supply chain experience, specifically in surgical materials management is preferred. Experience may substitute for education requirement.Ability to communicate clearly and effectively with internal and external customers. Fluency in English, both verbal and written is required.Must have demonstrated knowledge of supply chain management functions to include shipping, receiving, inventory management, warehouse storage, distribution, and regulations and related safety requirements. Knowledge of medical supplies (including surgical supplies) is desired.Ability to navigate and manage multiple information systems, experience with PeopleSoft and OptiFlex strongly preferred.Proficiency with the Microsoft Office suite to include Outlook, Excel, Word and PowerPoint is required.Must have demonstrated experience implementing new programs aimed at optimizing department operational efficiencies.Must demonstrate problem solving, organization, time management, and prioritization skills.','Materials Management','Health First, Incorporated','United States-Florida - Brevard County-Melbourne','','Full-time','8:00 am - 4:30 pm','8:00 am - 4:30 pm','Manager','Manager, Materials and Logistics - Contracts & Supply Chain, Full-Time

Company info

Health First, Inc.
Website : https://hf.org

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